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Australian Childcare Alliance
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The Child Care Management System (CCMS) is closing down and the Department urges early learning services to submit requests to amend any data by 28 February 2019. Call  1300 667 276 or email This will ensure that all your information is up to date before CCMS closes on 30 June 2019.

Under Family Assistance Law, records must be kept for 36 months from the end of the calendar year in which the care or event took place. This means you will need to store your historical CCMS data to ensure you are meeting your legal obligations. You may wish to discuss your options regarding data storage with your software provider and/or look into other ways to store your CCMS data.

What you need to do

To ensure you are compliant under the Family Assistance Law, you must:

  • apply for any changes to your data in CCMS by contacting the CCS Helpdesk as soon as possible but no later than 28 February 2019, and
  • organise for your historical CCMS data to be stored and backed up by 30 June 2019.

Important dates to note

  • 28 February 2019 – cut off for requesting changes to CCMS data
  • 1 April 2019 – 30 June 2019 – read only access to CCMS data
  • 30 June 2019 – historical CCMS data is stored and backed up
  • 1 July 2019 – CCMS is closed.

Source: Australian Government Department of Education and Training

Want more information, inspiration and practical advice on creating a quality children’s learning environment that is supportive, inclusive and culturally appropriate?

New content and interactive resources on the Foundations for Success website will help you plan, deliver and document a learning program that includes Indigenous knowledge and cultural perspectives.

Developed in consultation with Aboriginal and Torres Strait Islander educators and community members, the new resources include:

  • a suite of good practice videos
  • interactive and downloadable tools and documents for storing personal reflections and learning, including the 8 ways framework.
  • links to relevant content such as a new Transition to school page and a parent/carer consent form to download.

Kindergarten teachers can use Foundations for Success as additional guidance to the Early Years Learning Framework to deliver culturally appropriate programs that meet National Quality Standards.

This online resource aims to strengthen teachers’ skills, knowledge, practice and decision-making abilities to deliver quality education programs and support a great start for all children.

Visit the Foundations for Success website for more information, practical learning tools and inspiration.

Under the new Child Care Package, as of Monday 14 January 2019, approved providers will be required to report drop off and pick up times for each child for whom Child Care Subsidy is being claimed, when submitting weekly session reports to the Federal Government.

What do you need to do?

  1. If you are already providing children’s actual attendance times in families’ statements of entitlement and session reports using your software or the Provider Entry Point (PEP), there is nothing more for you to do except continue to provide this information.
  2. If you are not currently providing children’s actual attendance times in families’ statements of entitlement and/or session reports, you need to commence doing this from 14 January 2019 
    • If you are unsure how to enter this information using your third party software, please contact your third party software provider
    • If you use the PEP, a task card on how to input these details into session reports (slide 5) is available on the department’s website.

If you have any questions, please contact the CCS Helpdesk on or 1300 667 276.

Source: Australian Government Department of Education and Training

Time is running out for services to ensure all their early childhood teachers (ECT) are qualified.

Some centre-based services in Queensland do not yet meet the qualification standards that will be required under the National Quality Framework from 1 January 2020.

The transitional provisions available to educators working towards their ECT qualification will expire. From 1 January 2020, an educator will need to have completed their ECT qualification to be considered a qualified ECT.

The end of transitional provisions may also affect remote and very remote centre-based services that access an ECT online.

The good news is, the Queensland Department of Education is offering initiatives to help educators qualify as ECTs before the transition period ends. To find out more visit

For more information on the change and preparing services and educators, visit

Contact our college, CAECE, on 07 3299 5784 for more information on ECT bridging program and ECT Mentoring Program.


Kindergarten/preschool aged children can receive Child Care Subsidy (CCS) even where families do not meet the activity test.

Families can access 36 hours of subsidised care per fortnight if they:

  • would usually be entitled to less than 36 hours of subsidised child care per fortnight because they do not meet the activity test, and
  • have a kindergarten/preschool aged child attending an early education program at a centre-based day care service.

This is called the ‘kindergarten/preschool exemption’ to the activity test. It applies for the period of the kindergarten/preschool program and only for kindergarten/preschool aged children. A kindergarten/preschool aged child is a child who is in the year before primary school. For example, if a child is starting school in February 2020, the child is considered to be a kindergarten/preschool aged child from February 2019.

It is important that families provide their child’s expected school start date when making a CCS claim, or later updating their details with Centrelink (either in Centrelink Online via myGov or the Express Plus mobile app), because this triggers eligibility to the kindergarten/preschool if required.

The service must then indicate in the child’s session reports when a session of care for a child was, or included, a kindergarten/preschool program.

When processing session reports, Centrelink will check if the family is entitled to receive Child Care Subsidy under the kindergarten/preschool exemption, based on the above.

If parents who receive the kindergarten/preschool exemption change their mind about when to send their child to school (i.e. decide to defer commencement for another year), it will affect their entitlement. As soon as parents decide their child will not start school the following year, they are required to update their child’s expected school start date with Centrelink. This will mean the family will stop receiving the kindergarten/preschool exemption until the child is in the year before primary school again (i.e. the following year).

All families with children attending a kindergarten/preschool program in 2019 should ensure their child’s expected school start date is correct and up to date with Centrelink.

For more information download the kindergarten/preschool exemption fact sheet.

Do you have further questions about the New Child Care Package? Visit the Frequently Asked Questions.

Source: Australian Government Department of Education and Training

This workshop is designed for those who are interested in understanding more about the revised National Quality Standard (NQS) and how exceeding the revised National Quality Standard is assessed and demonstrated. As of the 1st February 2018, a revised NQS was implemented, along with the requirement for services to demonstrate three exceeding themes for a standard in the NQS to be rated Exceeding NQS.

Participants in this workshop will gain an insight into:

  • Changes to the NQS
  • How to demonstrate that your high-quality practice is embedded in service operations
  • How to demonstrate that your practice is informed by critical reflection
  • How to demonstrate that your practice is shaped by meaningful engagement with families and/or the community.

Spend a day with your colleagues unpacking strategies and sharing ideas to improve your practice, reflect on your practice, and demonstrate how your practice exceeds the NQS.

Join us for this full day event, and leave with confidence and strategies to implement at your service the very next day!


ACA Qld Member: $169.40pp
Others: $242.00pp

Location & Dates

Duration: Full day, from 9.30am until 3.30pm. Morning tea and lunch included.

  • Gold Coast - Friday, 22 March 2019,The Club at Parkwood Village Register>>
  • Gold Coast - Saturday, 23 March 2019,The Club at Parkwood Village  Register>>
  • Toowoomba - Tuesday, 26 March 2019, Burke & Wills Register>>
  • Ipswich - Wednesday, 27 March 2019, Jets Leagues Club Register>>
  • Brisbane - Thursday, 28 March 2019, The Glen Hotel  Register>>
  • Sunshine Coast - Friday, 29 March 2019, Maroochy Surf Club Register>>
  • Townsville - Tuesday, 2 April 2019, Seagulls Resort Register>>

Click pdf here (1.09 MB) to download the flyer.

About the presenter

jennyJennifer Ribarovski has over thirty years’ experience in the education and care sector. Her roles have included NSW State Operations Manager for the NSW Regulatory Authority, with her work largely focussed on the roll out and implementation of the NQF in NSW, and training Authorised Officers to assess and rate centres against the National Quality Standard. Following this role, she was then contracted to work for the Australian Children’s Education and Care Quality Authority (ACECQA) as a senior advisor. Her work included developing online training modules for authorised officers nationally, face to face training of authorised officers nationally and professional development of authorised officers in relation to assessing and rating services against the NQS. Jennifer also trained authorised officers across Australia in the assessment and rating process and worked with state and territory governments on national policy in the implementation of the National Quality Framework.

As Managing Director of JR Education Consulting Services, Jennifer provides support, guidance, professional development and conference presentations for the education and care sector across Australia and internationally. She has a unique ability to translate the theories of early childhood learning and development into practice in accessible and supportive ways. Jennifer is also currently contracted to Sydney University to design and deliver units of study to both undergraduate and postgraduate students in early childhood education programs. Jennifer holds a Bachelor of Education (Early Childhood) and a Master of Educational Leadership and Management with Distinction.