Conference Terms and Conditions - Delegates and Attendees

Australian Childcare Alliance Queensland (ACA Qld)  -  National Conference

Terms and Conditions - Delegates and Attendees  -  To be read in conjunction with the Conference Registration Brochure

(additional terms and conditions apply to sponsor and exhibitor bookings/attendance)

By registering for the Australian Childcare Alliance Queensland (ACA Qld) Conference, delegates and attendees agree to abide by all terms and conditions. By registering, you are committing to the purchase and payment of registration to the event.

Animals

No animals, birds, insects or pets are permitted on site with the exception of seeing eye or companion dogs.

Behaviour

ACA Qld reserves the right to prohibit entry of any person to an ACA Qld event, or eject any person from an ACA Qld event based on behaviour deemed inappropriate by ACA Qld staff and/or its agents and others working under its authority.

Catering

Delegates are not permitted to bring food or beverage products purchased at commercial outlets outside the venue.

Cancellations and refunds

All cancellations and changes to registrations need to be made in writing by email, fax or post. If you have not received acknowledgement within two business days, please contact the ACA Qld Conference Team on 07 3808 2366. All cancellations received in writing before 30 days before event will be accepted, and registration fees refunded less a 20% administration fee. Additional social event tickets will be refunded in full if cancelled before 7 days prior to event. Regrettably, no refunds can be given after this date; however, substitute delegates are most welcome with written notification.

All cancellations of accommodation bookings are subject to the applicable venue’s terms and conditions, which will be outlined on the booking form.

Conference Secretariat

The conference registration/secretariat will be attended during the following times:-
Friday  4:30pm to 6:30pm
Saturday  7:00am to 4:30pm
Sunday  7:30am to 4:00pm

Disclaimer

ACA Qld acts as the organiser only of these activities and does not accept responsibility for any act or omission on the part of the service providers. No liability is accepted for any inaccuracy, delay, damage, death, or personal injury. The committee and organisers of the ACA Qld National Conference reserve the right to change, without notice, any aspect of the conference program. All information supersedes all previous publications.

Dress

Smart casual attire is required when attending the conference and for Friday night’s Welcome Event. Costumes are encouraged for the Gala Dinner.

Force majeure

ACA Qld and/or the Venue are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity of the venue, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a travel warning by the World Health Organization or any other cause comparable events or disaster beyond the parties’ control which prevents the venue from providing the event or if for the same reasons the event is cancelled by ACA Qld.

Intention to photograph

Delegates and others are advised that photographs and filming will be taken during the conference and reproduced for promotional purposes.

Liability Waiver

In the event of industrial disruptions, the Conference, Venue, Committee and organisers accept no responsibility for losses incurred by conference attendees, staff and participants.

Member Registration

ACA Qld member registration rates are not transferable to non-ACA Qld members. By selecting a member registration rate, it is agreed that the registrant is a current financial member of ACA Qld and that the registration is made in the ACA Qld member’s name only. A breach of this may result in a cancellation of an event registration and/or ACA Qld membership.

All registration fees, including as part of a package, for any ACA Qld National Conference receive Associate E membership from the time of booking to the end of the month in which the event is held.

Name badges

Your name badge must be worn at all times, as it is your entry to all sessions and inclusive functions.

Payment

By registering, you are committing to the purchase and payment of registration to the event. All prices are in Australian dollars and include GST. Payment must accompany your registration. Offline payments must be made as per invoice terms.
Cheque – Cheques must be in Australian currency, drawn on an Australian bank and free of all charges. Please include a remittance advice and make all cheques payable to:

Australian Childcare Alliance Qld, PO Box 137, Springwood Qld 4127

Credit Card – Complete the credit card section on your invoice (No Diners or AMEX)

EFT/Bank Transfer – Bank transfers must list company name and invoice number
A/c Name: Australian Childcare Alliance Queensland
Bank: CBA
BSB: 064170
Account Number: 10731441

Personal Insurance

Participants shall be regarded in every aspect as carrying their own risk for personal injury and loss or injury to property, including baggage during the conference. We strongly recommend that you take out a travel insurance policy at the time of booking your registration, travel and tours. The organisers will be in no way responsible for any claims concerning insurance.

Privacy

By providing your email address, you agree to receive emails in relation to this and future events of this type. You may opt-out at any time by contacting qld@childcarealliance.org.au.

Your name, organisation and email may be published on the delegate list which is provided to exhibitors and sponsors. Your name and contact information may be used by parties directly related to the event such as ACA Qld and approved stakeholders and sponsors. If you wish to opt out, please send an email to qld.conference@childcarealliance.org.au.

Program

Go to www.childcareconference.com.au.

Social Functions/Alcohol

Registration as a Delegate or Sponsor or Exhibitor attendee does not automatically constitute as confirmed attendance for any social events during the course of the conference. Every attendee (even those entitled to complimentary registrations) must respond in the affirmative as attending social functions by selecting options during online registration or via a manual booking form. Places at social functions are not held if an affirmative response is not received to the attending option.

As alcohol is on offer, all social functions are classed as a licensed event. All attendees must comply with the Venue’s responsible service of alcohol requirements. The Venue’s alcoholic beverage license requires that venue staff shall: (i) request proper identification (photo ID) of any person of questionable age and refuse alcoholic beverage service if the person is either underage or proper identification cannot be produced, and (ii) refuse alcoholic beverage service to any person who, in the Venue’s judgment, appears intoxicated.

Social Media

ACA Qld does not permit the recording of presentations and workshops at the Conference under any circumstances or in any form of media, including but not limited to audio recordings, video recordings, or literal transcripts unless you acquire a written consent.

ACA Qld permits and encourages the use of social media, such as Facebook, Twitter, Instagram, Google+, Snapchat and blogging at the conference as a way to summarise, highlight, review, critique, and/or promote the presented materials, or the conference in general, on the condition that: copyright law is observed, verbatim information is limited to a few quotes, and the author or speaker is referenced and cited appropriately. Please bear in mind that presenters have invested many hours in the development of materials for the Conference and copyright laws apply.

Out of respect for the other participants, we ask that loud electronic devices be silenced, though they do not need to be switched off, so that they may be used to tweet, post on Facebook, or take notes in accordance with the above-stated policy.

We encourage delegates to:

We request delegates to refrain from: